So maybe you've got your own ideas about how you'd like your Gantt chart template to look. How to create your own Excel Gantt chart template When you want to clean up some visual clutter, use the +/- icons to the left of the row numbers to open and close phases. Updating the length of one task will automatically shift ensuing task dates. You can toggle the date range views without deleting any data by changing the display week field. If you keep making the same changes to new files, you can always change the core template file to save time. Once you add the number of days to the column between those two columns, you'll populate the chart with the Gantt chart's signature lines.Īs your team progresses through tasks, you can update the left cell of the "Progress" column with the completion percentage, and it'll update the handy little percentage meter. Update estimated start and end dates for each task. Update the project, manager, task, and phase name fields as needed. (I'm so, so sorry.) Here's how to use the template every time you have a new project to visualize:ĭelete any unnecessary example data from the template.Īlways save a new copy of this document ( File > Save As) before starting a new project, so the template file stays blank.Ĭhange the file name, title, and tab title to the project name (or whatever you want to call it).Ĭhange the project start date, and the rest of the dates will automatically update. So your shiny new project management toy is loaded up in Excel and ready to go, but you Gantt figure out what to do next. How to use our Gantt chart template in Excel I tried about 10 times before figuring out that's why mine wouldn't open. If the file doesn't do anything after you open it, disable your pop-up blocker. You should also be able to upload the template file to your dashboard, but the interface usually doesn't cooperate with me when I try this. (Select the Open files from this device option in 365.) Open Excel from your desktop or log in to your Microsoft 365 account and open Excel in your browser.Ĭlick File > Open, and locate the. Ready to take a Gantt-er? (I'm so sorry.) Here's how to open it: When multiple tasks overlap or there's a significant gap, you'll be able to visualize it and make changes on the fly. The idea is to give you a quick view of task timelines, project progress, and overall utilization. Microsoft 365 subscription offers Gantt chart templates designed to help you track project tasks with visual reminders and color-coded categories.This intricately designed Gantt chart template should handle just about anything you need a Gantt chart to do. Hold CONTROL and click in the chart, and then select Save as Template. To reuse your customized Gantt chart, save it as a template. To change the colors for the chart, click Change Colors. To fine-tune the design, tab through the design options and select one. To add elements to the chart, click the chart area, and on the Chart Design tab, select Add Chart Element. You can customize the Gantt type chart we created by adding gridlines, labels, changing the bar color, and more. Select Format Axis, and under Axis Position, choose Categories in reverse order. Hold the CONTROL key, and select the vertical axis (Tasks). Let’s also reverse the task order so that it starts with Task1. If you don’t need the legend or chart title, click it and press DELETE. In the chart, click the first data series (the Start part of the bar in blue) and then on the Format tab, select Shape Fill > No Fill. Next, we’ll format the stacked bar chart to appear like a Gantt chart. Find out more about selecting data for your chart.Ĭlick Insert > Insert Bar Chart > Stacked Bar chart. Tip: If you don't want to include specific rows or columns of data you can hide them on the worksheet.
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